Attach the PDF to a chemical
On Add Chemical, or on a chemical's edit page, drop the PDF on the SDS box, or click the box to choose the file. It takes a PDF up to 25 MB. Each chemical has one current SDS, so if you drop several files at once, the first is attached and the box tells you so. When the manufacturer publishes a newer revision, use Replace on the edit page to swap it in.
Let SafeSheet read the hazards
With the PDF attached, choose Read hazards from the SDS. SafeSheet reads the sheet you uploaded and shows what it found:
- the product name and manufacturer from Section 1, so you can confirm it's the right sheet;
- the signal word, the pictograms with their hazard statements, and the precautionary statements from Section 2;
- the sheet's revision date.
Check each value against the SDS. Nothing changes until you choose Use these hazards, which fills the form with them, and nothing is saved until you press Save. The revision date only fills an empty field, never one you typed. If a sheet can't be read reliably, SafeSheet says so, and you copy the statements from Section 2 by hand. Not sure what Section 2 holds? Our guide to reading an SDS walks through all 16 sections.
No PDF on hand yet?
Type the chemical's name instead. SafeSheet looks it up in PubChem and fills in GHS hazard data for you to check against the SDS once you have it. A mixture or a trade-name product often has no PubChem record of its own; for those, the manufacturer's SDS is the source.
A whole binder, or a long list?
Paste your chemical list straight from Excel or Google Sheets to add many chemicals at once, then attach each one's SDS. Or, during your trial, reply to SafeSheet's trial emails with your chemical list — a spreadsheet, a photo of the binder, anything — and we'll build your inventory for you, usually the same day. SDS PDFs are still attached one chemical at a time.
Once the SDS is on file
- It's on the QR code of every site the chemical is assigned to, so crews can open it from a phone. See QR code SDS access for job sites.
- Its revision date sets a reminder to check with the manufacturer for a newer version. SDSs don't expire (here's why), and when a sheet is still the manufacturer's latest, you record that check and the reminder moves on.
- On Professional and Business, you can print GHS secondary-container labels from the record. Our secondary container labeling guide covers when you need one.